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Outlook Mail for Windows | Cheat Sheet

Organize your Inbox

outlook organize mail box

click on the photo to enlarge Click on the photo above to enlarge

Flag messages to set a reminder


Train your Focused Inbox


What is Focused Inbox?

Focused Inbox intelligently presorts your email so you can focus on what matters. It places your most important emails in "Focused" and the rest in "Other." Focused Inbox works across all your email accounts, personal and professional.

To create an inbox that "feels right" to you, the system takes into account emails and contacts with whom you interact, and filters out noisy sources like automatically generated or bulk email. The more you use it, the better it gets. You can easily reclassify emails between Focused and Other. Just open an email, then select "Move to Focused/Non-Focused" from the overflow menu.

Find and perform actions with Tell Me


Set an Out of Office notification


Create a signature


Keyboard shortcuts

  • Go to Calendar Ctrl + 2
  • Flag for followupCtrl + Shift + G
  • Go to MailCtrl + 1
  • Insert fileAlt+NA, F
  • Switch to InboxCtrl + Shift = 1
  • Previous/NextUp/Down keys
  • Switch to OutboxCtrl + Shift + 0
  • Move to folderAlt+H, M,V, select folder
  • ReplyCtrl + R
  • SearchCtrl + E
  • Reply AllCtrl + Shift + R
  • Send/ReceiveF9
  • See keyboard shortcuts for Outlook at : https://go.microsoft.com/fwlink/?linkid=864503

More Info.