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Outlook Mail for Windows | Cheat Sheet

Organize your Inbox

outlook organize mail box

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Flag messages to set a reminder

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Train your Focused Inbox

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What is Focused Inbox?

Focused Inbox intelligently presorts your email so you can focus on what matters. It places your most important emails in "Focused" and the rest in "Other." Focused Inbox works across all your email accounts, personal and professional.

To create an inbox that "feels right" to you, the system takes into account emails and contacts with whom you interact, and filters out noisy sources like automatically generated or bulk email. The more you use it, the better it gets. You can easily reclassify emails between Focused and Other. Just open an email, then select "Move to Focused/Non-Focused" from the overflow menu.

Find and perform actions with Tell Me

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Set an Out of Office notification

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Create a signature

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Keyboard shortcuts

  • Go to Calendar Ctrl + 2
  • Flag for followupCtrl + Shift + G
  • Go to MailCtrl + 1
  • Insert fileAlt+NA, F
  • Switch to InboxCtrl + Shift = 1
  • Previous/NextUp/Down keys
  • Switch to OutboxCtrl + Shift + 0
  • Move to folderAlt+H, M,V, select folder
  • ReplyCtrl + R
  • SearchCtrl + E
  • Reply AllCtrl + Shift + R
  • Send/ReceiveF9
  • See keyboard shortcuts for Outlook at : https://go.microsoft.com/fwlink/?linkid=864503

More Info.