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Sharepoint Online

SharePoint Online is a cloud-based service that helps our organization share and collaborate with colleagues and partners. With SharePoint, you can access internal sites, documents, and other information from anywhere—at the office, at home, or from a mobile device.

To request a new SharePoint Online site go to »

UCI Health’s SharePoint sites will be updated to SharePoint Online in the coming months.
The old URL https://intranet.ha.uci.edu/sites/YourSiteName will be replaced with https://healthuci.sharepoint.com/sites/YourSiteName

Help with SharePoint Online

Visit Microsoft for more information »

You can also Google search for SharePoint Online help and or use YouTube, keyword search “SharePoint Online”
https://www.youtube.com/results?search_query=SharePoint+Online

How to log into SharePoint Online

SharePoint Online requires you to sign in first.
If you have not previously logged into SharePoint Online, you will be prompted for your User Net ID.
your-HS-Account@hs.uci.edu (e.g. panteater@hs.uci.edu)

On a Windows PC you might also have to log in a second time:

In Chrome and Safari:

At home users will have to install Duo prior to signing in.

More information on how to install Duo. »

Once logged in your site will look somewhat different.
All previous features are still available.
Site Actions > Site Settings has been replaced with the gear icon:


 

How do I add new staff to my SharePoint site?

Only Site Collections Administrators/Owners and staff with Full Control can add or remove staff.
If your site access is controlled by Active Directory Security groups the SharePoint admin will have to open a request to add/remove staff from these groups.
These requests will be assigned to the HSIS Access Provisioning group.

The Site Collection Administrators group should have as few members as possible since it is the highest level of control:

Go to the top right gear icon:

Select Site settings:

Then Site permissions:

Then select the group type:

The following describes what each group will allow:

How do I create new document folders?

From the left side Quick Links menu, select Documents, New, New Folder:

Name the folder and invite staff to view from this window:

How do I add new documents to a folder?

Select the folder, and use the Upload option. You can also use the Drag Files options.


How do I update Microsoft Word or Excel files?

You no longer have to check out and check in the document.
If the document is opened in Internet Explorer (IE) or Chrome, SharePoint Online will auto save the document as you update the document.
Multiple users can have the document open and SharePoint Online will display the changes on the fly of the other users updating the file.

Excel files that have complex macros will still have to be opened and edited using the desktop version. Files that have macros can not be edited in the browser.

How do I turn on document and or library versioning?

Please vist the Microsoft site for more information on this subject.

How do I create a sub-site?

To create sub site, go to the top right gear icon:

Select Site Content:



Title and Description:
This can be adjusted at any time in the future and will be the display name of the site (not the URL)
Web Site Address:
This is the URL of the site and will not be able to be adjusted after the sub-site is created.
Template Selection:
Use the default, Team Site
Permissions:
The site can have the same rights as the parent site or unique.
Navigation:
Use the default setting
Navigation Inheritance:
Use the default settings

Help with SharePoint Online

Visit Microsoft for more information »

You can also Google search for SharePoint Online help and or use YouTube, keyword search “SharePoint Online”
https://www.youtube.com/results?search_query=SharePoint+Online