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Exporting UC Irvine Health Email Contacts

If you are transitioning email contacts from a UC Irvine Health’s email account to a personal account, this guide can assist you through your transition.

Click on a subject guide below for instructions.

A note on exporting contacts from UC Irvine Health’s Outlook Web Access (OWA) and Outlook

You can only export contacts you have saved in your personal contacts list. UC Irvine Health has set up a global address list where all students, staff, and faculty reside in. This is where most email addresses are being pulled from. You cannot export contacts from the global address list. You must save a global address contact from the list to your personal list.

Saving contacts from the Global Address List to your personal contacts list

  1. Open the global address book
    Open the global address book
  2. Search for the contact you wish to save
  3. Right-click on the contact you wish to save and select "Add to Contacts"
    Right-click on the contact you wish to save and select Add to Contacts
  4. You can then edit the contact or simply hit the "Save & Close" button
    You can then edit the contact or simply hit the Save & Close button
  5. That contact will now appear on your personal contact’s list
    That contact will now appear on your personal contact’s list

Exporting contacts from Outlook Web Access (OWA):

Step 1:

Step 1

  1. In OWA select Contacts
  2. Select your contacts list, if it is not selected already.
  3. Select all your contacts by
    • Selecting the first contact
    • Scrolling down to your last contact
    • Holding the shift button
    • Click the last contact
  4. Once all your contacts are selected, right-click on any of the selected contacts to display the options menu.
  5. Select the option: "Forward as Attachment".

Step 2:

Step 2

  1. An email will generate with all your contacts listed individually.
  2. Send this email to your personal email to import these contacts to your new preferred email client.
  3. From your new email client, open up the email and save the attachment.
    • The contacts will be converted from Outlook’s MSG format to vCards (*.vcf) format to be imported into your preferred email client.

Exporting contacts from Outlook:

  1. Make sure you're using a desktop version of Outlook: 2007, 2010, 2013, or 2016. To verify you're using one of these apps, look at the picture below:
    Make sure you're using a desktop version of Outlook
  2. Once you have determined the version of Office, follow the link below to export your contacts to a comma-separated values (*.CSV) file: https://support.office.com/en-us/article/Export-contacts-from-Outlook-10f09abd-643c-4495-bb80-543714eca73f
    • On the website choose this option for Outlook version 2013 and 2016
      Export contacts from Outlook 2010
    • On the website choose this option for Outlook version 2010
      On the website choose this option for Outlook version 2010
    • On the website choose this option for Outlook version 2007
      On the website choose this option for Outlook version 2007

Create a personal email address and import your UCI Health Outlook contacts

There are many free and paid options available when selecting a personal email address. We recommend that everyone should take some time to research which email service best suits you. The following email options are provided for convenience and are not endorsed by UC Irvine Health.

GMAIL:

Outlook:

Yahoo:

If you require further assistance, please contact the HIS Service Desk at ext. 3333 or open a ticket relating to email by following the link: https://uchealth.service-now.com