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Microsoft O365 and Suite Information

O365 Email Validation

Your existing account has been converted, what's next?
You have received notification that your existing E-mail account has been converted to a new Office 365 account. What do you do now?

First steps

Validate that you have been properly migrated
First, you will want to navigate to the following URL:
https://www.outlook.com

  1. Click on 'Sign-in'
  2. Type in your email address as shown: username@hs.uci.edu
  3. Type in your normal password

Note: If you have DUO authentication, and are accessing your e-mail from outside the organization, you will also need to authenticate with your username and password in a pop-up window

Accessing your Office 365 E-mail
Going forward, should you need to access your e-mail from the web, you can navigate to the URL below using the credentials outlined in the previous step.

https://www.outlook.com

Client Configuration

Microsoft Outlook Guides

Outlook Mail

Organize your Inbox

outlook organize mail box

click on the photo to enlarge Click on the photo above to enlarge

Flag messages to set a reminder

outlook-flag-message-set-reminder

Train your Focused Inbox

outlook-train-your-focused-inbox

What is Focused Inbox?

Focused Inbox intelligently presorts your email so you can focus on what matters. It places your most important emails in "Focused" and the rest in "Other." Focused Inbox works across all your email accounts, personal and professional.

To create an inbox that "feels right" to you, the system takes into account emails and contacts with whom you interact, and filters out noisy sources like automatically generated or bulk email. The more you use it, the better it gets. You can easily reclassify emails between Focused and Other. Just open an email, then select "Move to Focused/Non-Focused" from the overflow menu.

Find and perform actions with Tell Me

outlook-perform-actions

Set an Out of Office notification

outlook-set-ooo-notofication

Create a signature

outlook-create-a-signature

Keyboard shortcuts

  • Go to Calendar Ctrl + 2
  • Flag for followupCtrl + Shift + G
  • Go to MailCtrl + 1
  • Insert fileAlt+NA, F
  • Switch to InboxCtrl + Shift = 1
  • Previous/NextUp/Down keys
  • Switch to OutboxCtrl + Shift + 0
  • Move to folderAlt+H, M,V, select folder
  • ReplyCtrl + R
  • SearchCtrl + E
  • Reply AllCtrl + Shift + R
  • Send/ReceiveF9
  • See keyboard shortcuts for Outlook at : https://go.microsoft.com/fwlink/?linkid=864503

More Information

Outlook Calendar

Schedule meetings and track responses

Step 1

Select Home > New Meeting.

outlook new meeting

Step 2

Select Scheduling Assistant, and then add attendee names to get free/busy times.

outlook scheduling assistant

Step 3

In Room Finder, select a location from the room list, and then choose a room.

outlook room finder

Step 4

Click Zoom Meeting to make the meeting an online meeting.

outlook zoom meeting

Step 5 - Attach a File

Click Insert > Attach File > select a file, and then Share link.

outlook attach a file

Step 6

Select Meeting, select the meeting, and then Tracking to see responses.

outlook track invite responses

Apply categories to sort your events

Right click an event, select Categorize, and then select the category.

Apply categories to sort your events

Switch calendar views

Select Home, and then select a view option like Day or Work Week.

Switch calendar views

Add a calendar to your view

Select Home > Open Calendar > From Address Book... and then enter a name to see available calendars from people in your organization.

Add a calendar to your view

Share a calendar

Select Home > Share Calendar, add people to the To line, and select Send.

Share a calendar

Keyboard shortcuts

  • Go to Calendar Ctrl + 2
  • Create new meeting requestCtrl + Shift + Q
  • Go to MailCtrl + 1
  • Go to todayAlt+N A, F
  • Create AppointmentCtrl + Shift = A
  • SearchUp/Down keys
  • Switch to day (1), work week (2), week (3), or month (4) Shift+Alt+[1,2,3,4]
  • See keyboard shortcuts for Outlook at: https://go.microsoft.com/fwlink/?linkid=864503

More Info.

OWA Mail

Login to outlook.office.com

owa-login

Login Again

owa-login-again

If you login to OWA.HS.UCI.EDU

owa-hs-login

Then just follow the link

owa-follow-the-link

Organize your Inbox

owa-organize-inbox

click on the photo to enlarge Click on the photo above to enlarge

Train your Focused Inbox

Select the Focused or Other tab, and then right-click the message you want to move.

owa-train-your-focused-inbox

What is Focused Inbox?

Focused Inbox intelligently presorts your email so you can focus on what matters. It places your most important emails in "Focused" and the rest in "Other." Focused Inbox works across all your email accounts, personal and professional.

To create an inbox that "feels right" to you, the system takes into account emails and contacts with whom you interact, and filters out noisy sources like automatically generated or bulk email. The more you use it, the better it gets. You can easily reclassify emails between Focused and Other. Just open an email, then select "Move to Focused/Non-Focused" from the overflow menu.

Find and perform actions with Tell Me

owa-perform-actions

Upload a file and attach a link to a message

owa-upload-file

Create a signature

Select > Mail > Layout > Email signature

owa-create-a-signature

Set an Out of Office notification

Select > Automatic replies

owa-set-ooo-notification

Choose your keyboard shortcuts

owa-keyboard-shortcuts

Select > General > Keyboard shortcuts, and choose which version of shortcuts to use

Outlook shortcuts include:

  • New message Ctrl + N
  • Reply Ctrl + R
  • Reply All Ctrl + Shift + R
  • Forward Ctrl + F
  • Previous/Next Up/Down keys

OWA Calendar

Schedule meetings and track responses

Step 1 - Schedule a meeting

Select New event, and then enter attendee names in the Invite attendees box.

owa-schedule-meeting-step1

Step 2 - Get free/busy times for attendees

Select Scheduling Assistant to see free/busy times.

owa-schedule-meeting-step2

Step 3 - Add a room

In Scheduling Assistant, select the Add a location or room box, and select a room under Suggested locations, or select Add Room and then choose a room.

owa-schedule-meeting-step3

Step 4 - Make it a Teams Meeting

Select the Teams meeting toggle to make the meeting an online meeting. and then choose a room.

owa-schedule-meeting-step4

Step 5 - Attach a File

Select Attach and choose if you want to upload a file from your computer or a cloud storage account like OneDrive.

owa-schedule-meeting-step5

Step 6 - Track invite responses

On your calendar, select the meeting to view the responses.

owa-schedule-meeting-step6

Apply categories to sort your events

Right-click an event, select Categorize, and then select the category.

Apply categories to sort your events

Switch calendar views

In Calendar, select the current view option like Work Week and choose another view option.

Switch calendar views

Add another calendar to your calendar view

To add another calendar to your calendar view, such as holidays, select Discover calendars in the navigation pane.

Add another calendar to your calendar view

Share a calendar

To share your calendar with someone, select Share at the top of the page, enter the person's name or email address, and select Share.

Share a calendar

Keyboard shortcuts

  • Go to Calendar Ctrl + Shift + 2
  • Go to Mail Ctrl + Shift + 1
  • Switch to day (1), work week (2), week (3), or month (4) Shift + Alt + [1,2,3,4]

Microsoft Application Guides

What's New

If you would like to check and see all of the exciting new features that Office 365 brings to the table, check out the link below!
What's new in Office 365 »

Get their attention with @mentions

Use @mentions in comments to let co-workers know when you need their input.

New in: Microsoft Word ICON Microsoft PowerPoint ICON


LEARN MORE »
What's New in Office 365
Collaborate effectively with comments and @mentions

Keep the conversation going right in your worksheet with the built-in reply box and let co-workers know that you need their input by using @mentions.

New in: Microsoft Excel ICON

LEARN MORE »
They'll see what you meme
When text or static images just won't do, use an animated GIF to make your point.

New in:

LEARN MORE »

All your encryption options in one place

Manage the security of your email messages by setting the appropriate level of permission using Options > Encrypt.


New in:

LEARN MORE »

Important new features

OneDrive for Business
OneDrive is the Microsoft cloud service that connects you to all your files. Utilizing OneDrive, you can:

  • Access and edit your files on all your devices.
  • Keep your files protected in the cloud.
  • Share documents or photos and collaborate in Office.
  • Quickly organize and find things that matter.

Share and collaborate with OneDrive

Share OneDrive files and folders
Share files in OneDrive for Android
Share files in OneDrive for iOS
Work with shared files and folders in OneDrive
See files shared with you in OneDrive
See files you shared in OneDrive
Stop sharing OneDrive files or folders or change permissions
Are my documents safe in the Discover view in OneDrive for Business?
Edit a shared OneDrive file from another organization

Word Quick Start

New to Word 2016? Use this guide to learn the basics.

word-quick-start-guide

click on the photo to enlarge Click on the photo above to enlarge

Create Something

Begin with a Blank document to get right to work. Or start with a template to save yourself time and steps. Just select File > New, and then select or search for the template you want.

word-create-something

Find recent files

Whether you only work with files stored on your PC's local hard drive or you roam across various cloud services, selecting File > Open takes you to your recently used documents and any files that you may have pinned to your list.

word-find-recent-files

Format with styles

The Styles pane lets you visually create, apply, and review the formatting styles in your current document. To open it, select the Home tab, and then select the small arrow in the lower right corner of the Styles gallery.

word-format-with-style

Discover contextual tools

You can make contextual ribbon commands available by selecting relevant objects in your document. For example, selecting within a table displays the Table Tools tab, which offers additional options for the Design and Layout of your tables.

word-discover-contextual-tool

Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the Word features and commands you're looking for, to discover Help content, or to get more information online.

word-find-whatever-you-need

Look up relevant information

With Smart Lookup, Word searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context for the data and information in your documents.

word-lookup-relevant-info

Get other Quick Start Guides

Word 2016 is just one of the newly designed apps in Office 2016. To download our free Quick Start Guides for any of the other new versions of your favorite apps, visit http://aka.ms/office-2016-guides

other quick start guides

Next steps with Word

See what's new in Office 2016

Explore the new and improved features in Word 2016 and the other apps in Office 2016. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information.

Get free training, tutorials, and videos for Office 2016

Ready to dig deeper into the capabilities that Word 2016 has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training options.

Send us your feedback

Love Word 2016? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the Word product team. Thank you!

Excel Quick Start

Quick Start Guide

New to Excel 2016? Use this guide to learn the basics.

Excel2016

click on the photo to enlarge Click on the photo above to enlarge

Create something

Select File > New, and then select or search for the template you want. Begin with a Blank workbook to get right to work. Or save yourself time by selecting and then customizing a template that resembles what you need.

create somthing

Find recent files

Whether you only work with files stored on your PC's local hard drive or you roam across various cloud services, selecting File > Open takes you to your recently used workbooks and any files that you may have pinned to your list.

find recent files

Look up relevant information

With Smart Lookup, Excel searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context for the data and information in your workbooks.

smart lookup

Discover contextual tools

Select relevant objects in your workbook to make contextual commands available. For example, selecting a chart element displays the Chart Tools tab with options for the Design and Format of a selected chart.

dicover contextual tools

Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the Excel features and commands you're looking for, to discover Help content, or to get more information online.

find whatever you need

Insert functions

On the Formulas tab, select Insert Function to search for and insert functions, look up the correct syntax, and even get in-depth Help about how your selected functions work.

insert functions

Manage data with Excel tables

You can choose to format any range of cells in your current workbook as an Excel table. Excel tables let you analyze and easily manage a group of related data independently from the other rows and columns in your workbook.

manage data with tables

Get other Quick Start Guides

Excel 2016 is just one of the newly designed apps in Office 2016. To download our free Quick Start Guides for any of the other new versions of your favorite apps, visit http://aka.ms/office-2016-guides.

PowerPoint Quick Start

Quick Start Guide

New to PowerPoint 2016? Use this guide to learn the basics.

powerpoint-quick-start-guide

click on the photo to enlarge Click on the photo above to enlarge

Create Something

Begin with a Blank Presentation to get right to work. Or save yourself time by selecting and then customizing a theme or template that resembles what you need. Click File > New, and then select or search for the theme or template you want.

powerpoint-create-something

Find recent files

Whether you only work with files stored on your PC's local hard drive or you roam across various cloud services, selecting File > Open takes you to your recently used documents and any files that you may have pinned to your list.

powerpoint-find-recent-files

Look up relevant information

With Smart Lookup, PowerPoint searches the Internet for relevant information to define words, phrases, and concepts. Search results shown on the task pane can provide useful context for the ideas you're sharing in your presentations.

powerpoint-lookup-relevant-information

Share your work with others

To invite others to view or edit your presentations in the cloud, select the Share button in the top right corner of the app window. In the Share pane that opens, you can get a sharing link or send invitations to the people you select.

powerpoint-share-your-work

Get inspired while you work

Pressed for time or feeling uninspired? If you're an O365 subscriber, let PowerPoint create great-looking slides for you based on the content you've added. Select Design > Design Ideas and then select your preferred layout in the Design Ideas task pane.

powerpoint-inspired

Format shapes with precision

Precisely format a selected picture, shape, or object with the comprehensive tools available in the Format Shape task pane. To display it, right-click the picture, shape, or object, and select Format Shape.

powerpoint-format-shapes

Morph images and objects

PowerPoint 2016 introduces Morph, a new cinematic effect for O365 subscribers that creates smooth, animated transitions by tracking and moving images and other objects across multiple slides in your presentation.

powerpoint-morph01


powerpoint-morph02

Create a new slide and then add any text and pictures or objects that you want. This first slide indicates the placement of objects at the beginning of the transition. Next, right-click the slide thumbnail and select Duplicate Slide.

On the copied slide, move and resize any of the text, pictures, or objects as needed. For example, you can make an item stand out by increasing its size, or you can line things up and add descriptions. This second slide indicates the placement of objects at the end of the transition.

powerpoint-morph03

To apply the effect, select the second slide thumbnail, select the Transitions tab, and then select Morph. PowerPoint tracks the objects found on both slides and then animates their size and position when the effect is viewed.

To preview the effect, select Preview on the Transitions tab. If you want to customize the effect, select the Effect Options button on the Transitions tab.

Find whatever you need

Type a keyword or phrase into the Tell me what you want to do search box on the ribbon to quickly find the PowerPoint features and commands you're looking for, to discover Help content, or to get more information online.

powerpoint-find-whatever-you-need

Get other Quick Start Guides

PowerPoint 2016 is just one of the newly designed apps in Office 2016. To download our free Quick Start Guides for any of the other new versions of your favorite apps, visit http://aka.ms/office-2016-guides.

other quick start guides

Next steps with PowerPoint

See what's new in Office 2016

Explore the new and improved features in PowerPoint 2016 and the other apps in Office 2016. Visit https://go.microsoft.com/fwlink/?linkid=871117 for more information.

Get free training, tutorials, and videos for Office 2016

Ready to dig deeper into the capabilities that PowerPoint 2016 has to offer? Visit https://go.microsoft.com/fwlink/?linkid=871123 to explore our free training options.

Send us your feedback

Love PowerPoint 2016? Got an idea for improvement to share with us? On the File menu, select Feedback and then follow the prompts to send your suggestions directly to the PowerPoint product team. Thank you!

Outlook Mobile Application Guide

iOS

Be more Productive on The Go

If you don't have Outlook for iOS, download it from the Apple Store

outlook mobile ios productive on the go

click on the photo to enlarge Click on the photo above to enlarge

Turn Focused Inbox On/Off

Focused Inbox intelligently presorts your email so you can focus on what matters.

outlook mobile ios truen focused index on or off

What is Focused Inbox?

Focused Inbox intelligently presorts your email so you can focus on what matters. It places your most important emails in "Focused" and the rest in "Other." Focused Inbox works across all your email accounts, personal and professional.

To create an inbox that "feels right" to you, the system takes into account emails and contacts with whom you interact, and filters out noisy sources like automatically generated or bulk email. The more you use it, the better it gets. You can easily reclassify emails between Focused and Other. Just open an email, then select "Move to Focused/Non-Focused" from the overflow menu.

Flag messages

outlook mobile ios flag messages

Set Swipe Options

outlook mobile ios set swipe options

Find Folders

Tap the menu to see a list of folders.

outlook mobile ios find folders

Turn Organize By Thread On/Off

Organize By Thread arranges messages as conversations threads based on message Subject.

outlook mobile ios thread on and off

RSVP to an invitation

Organize By Thread arranges messages as conversations threads based on message Subject.

outlook mobile ios rsvp to an invitation

Change calendar view

outlook mobile ios change calendar view

Android

Be more Productive on The Go

If you don't have it already, you can download outlook for Android from the Google Play Store

outlook mobile ios productive on the go

click on the photo to enlarge Click on the photo above to enlarge

Turn Focused Inbox On/Off

Focused Inbox intelligently presorts your email so you can focus on what matters.

outlook mobile android truen focused index on or off

What is Focused Inbox?

Focused Inbox intelligently presorts your email so you can focus on what matters. It places your most important emails in "Focused" and the rest in "Other." Focused Inbox works across all your email accounts, personal and professional.

To create an inbox that "feels right" to you, the system takes into account emails and contacts with whom you interact, and filters out noisy sources like automatically generated or bulk email. The more you use it, the better it gets. You can easily reclassify emails between Focused and Other. Just open an email, then select "Move to Focused/Non-Focused" from the overflow menu.

Set Swipe Options

outlook mobile android set swipe options

Turn Organize By Thread On/Off

Organize By Thread arranges messages as conversations threads based on message Subject.

outlook mobile android thread on and off

Attach a file from OneDrive

Tap New Message > Attach and select a file.

outlook mobile android attach from oneDrive

Find folders

Tap the Menu to see a list of folders

outlook mobile android find folder

Flag messages

outlook mobile android flag message

Manage your calendar, schedule meetings, and get reminders

Manage your calendar schedule meetings and get reminders

RSVP to an invitation

RSVP to an invitation

Change calendar view

In Calendar, tap View and select Agenda, Day, or 3-Day view.

Change calendar view